|
Finance / Purchasing / Personnel | Commissioner Helene Raps-Beckerman
General Contact Information
Telephone : 516 - 869 - 7741
Fax: 516 - 869 - 7744
E-mail : beckermh@northhempstead.com
Function The Town of North Hempstead Finance Division performs functions and responsibilities for the Town, the Solid Waste Management Authority, Special Districts, employees, retirees, and taxpayers as follows:
Purchasing
Functions as the buying agency for all Town Departments. This unit prepares specifications for sealed competitive bids, RFPs and RFI’S for purchases of all major operating equipment, services, supplies, and goods. All procurement and awards for large items and small supplies are made within the parameters of stipulated General Municipal Laws 103 and 104. Blanket and purchase orders are prepared and processed. Departmental appropriations are made via data entry, and are approved as well as monitored for sufficient funds and appropriate vendor use. Economies of scale utilized whenever possible.
Personnel
This division acts as liaison between the Nassau County Civil Service Commission and Town departments and divisions to handle the regulations that the Commission mandates. Work with them to update scope and requirements of existing titles, as well as petitioning new titles to better serve Town needs. Also serves human resources functions for the Town’s workforce. Provides orientation sessions and employee kits and handbooks for all new and existing personnel. Monitoring of proper personnel placement within appropriate budget resources. Maintenance of personnel files for all employees, including seasonal and interns. Also monitor all relevant licensing, certifications, and job qualifications. Prepares mandatory Civil Service Payroll certifications biannually, along with screening and maintaining changes in CSEA contract and Fair Labor Standards Practice Act, as they relate to personnel matters. Administer State Retirement initiatives, reporting and enrollments. Advising employees with respect to deferred compensation, retiree benefits, social security, etc. Work with department heads to define and fill positions in their areas. Training for both individual employees as well as Town wide issues.
Benefits Overseeing all contracts, laws, rules, and regulations relating to health, dental, optical, and catastrophic insurance for Town employees, retirees, and other individuals who meet the eligibility requirements. Also, responsible for administration and processing of unemployment insurance, COBRA, disability insurance, workers’ compensation, federally mandated drug testing required for qualified employees, Medicare and medical reimbursements, FMLA, sexual harassment training, and LEAP education program. Also OSHA compliance and safety training. Keeping employees advised and educated regarding changes in any of our policies, and working individually with employees as necessary.
Other
Administer cafeteria plan for employees who contribute to their medical, optical, and dental insurance, medical pay-outs, sick time buy backs, and other items for those who qualify. Sponsor seminars on medical care and health/safety issues. Audit departmental expenditures on overtime and night differential on a quarterly basis, and prepare associated reports for the Supervisor and relevant department heads. Responsible for data entry, calculations, accuracy, and maintenance of time and leave records for all employees’. Prepare and submit EEOC, E-4, census, and other federally mandated reports. Note: While the majority of the payroll function was moved to the Comptrollers’ Office some time ago, we are still working cooperatively on some payroll issues as they come up. |